Your data room is a unique due diligence tool that offers structure, organization and a user-friendly interface for a long and complicated process. During M&A capital raising, tenders and other corporate occasions, there are numerous documents that must be reviewed before a final decision can be taken. It takes a long time to go through all this information and it is prone to errors.
There are numerous features that make reviewing more efficient. One of the most helpful features is a comprehensive Q&A feature which allows you to add comments, questions, and answers in real-time to all data room ipos documents in the data room. Other security features include fence view screen locking, screen locking, and encryption. These will help in preventing access to your data that is not authorized and reduce the risk of cyberattacks or breaches that might occur after sensitive data leaves your company firewall.
Granular permission settings are yet another important feature. They can be applied to folders, roles and documents. You may want to restrict the downloading or viewing of spreadsheets only to certain users, and let them make notes.
If you require more advanced features, search for a vendor that provides customizable security features. iDeals, for example, allows users to add a custom watermark to documents, and also configure multiple permissions including ‘view only’ modes, fence views screen-blocking, remote wipe, and up to eight levels document access control. It also comes with built-in redaction and supports a number of languages.